Beginning a placement and pre-placement documents

Please submit your pre-placement documentation to Sonia Online once you have been sent your access which is 2-3 weeks prior to commencing your first placement unit.

Here you will find everything you need to apply and submit your pre-placement documents such as your police check, working with children check, AHPRA provisional registration and public health service placement requirements e.g. Monash Health requirements (if applicable).

What are the Pre-Placement Documents?

Pre-placement documents include:

Working with Children Check (WWC) (or equivalent)
Police Check & Statutory Declarations
AHPRA Registration (Psychology streams only)
Public Health Service placements e.g. Monash Health (if applicable)

Post Reg Placement Proposals

Accessed and submitted via Sonia Online.

2-Structure Placement Proposal – Post Registration students +
- Introduction letter – Post Reg Masters of Clinical Psychology (2 structure)

These documents must be received and verified by CMI staff before you can actively start your placement.

This relates to all students beginning a placement unit.

Course Requirements

All students who undertake field placement as a component of their studies are required to undergo a Police Check and Working with Children Check as part of the conditions of enrolment to the course. Psychology students must also be Provisionally Registered with the Australian Health Practitioner Regulation Agency (AHPRA) prior to commencing study.

In addition, all Master of Psychology (Clinical Psychology) students must also provide evidence of immunisation.

This policy applies to students enrolled in the following courses:

Course	Police Check	Working With Children Check	AHPRA Registration	Public Service Health Requirements (e.g. Monash Health)	Placement Proposal
Bachelor of Psychology and Counselling	Yes	Yes	No	No	No
Graduate Diploma of Counselling and Psychotherapy	Yes	Yes	No	No	No
Master of Counselling and Psychotherapy	Yes	Yes	No	No	No
Master of Professional Psychology (MPP)	Yes	Yes	Yes	No	Maybe – contact Placement Coordinator
Master of Psychology (Clinical Psychology)	Yes	Yes	Yes	Yes	No
Doctor of Psychology (Clinical Psychology)	Yes	Yes	Yes	Yes	No
Post Registration (Clinical Psychology)	Yes	Yes	Yes	Maybe – contact Placement Coordinator	Yes

Overview

The Cairnmillar Institute (hereafter referred to as ‘the Institute’) supports and adheres to the guidelines of the Australian Psychological Society that pertain to the regulation of students who are undertaking professional training and are in direct contact with clients. This procedure outlines the steps the Institute should take in order to provide a safe environment for clients and patients. This will be achieved in part by ensuring that students engaged on placement or field professional training, either as an individual or in a group, are suitably prepared and supported so as not to place the clients and others at risk.

Application Information

The Institute will not be able to guarantee the placement of students with disclosable court outcomes listed on the Police Check.

Students will bear the cost of obtaining the Provisional Registration Certificate, Police Check, Working with Children Check and Vaccination Record. Application can be made directly to the appropriate authorities.

The student is responsible to keep all their pre-placement documentation valid throughout the duration of all their placements. If any documentation does expire, your placement may need to be put on hold until your document has been renewed. Keep a note of your each documents expiry dates.

Professional Indemnity Insurance

Your enrolment includes professional indemnity insurance. For you to be covered throughout your course make sure that your enrolment doesn’t lapse.

Important Reminders

Have ALL required pre-placement documentation submitted to Canvas at least THREE weeks prior to your placement beginning. Post Registration student’s Placement Proposals must be submitted at least 10 weeks in advance at the latest or by the specified due date on Canvas.
Applications for your AHPRA provisional registration (if applicable) may take up to 10 weeks (sometimes longer) to be processed. Please apply asap as the Institute cannot request any kind of fast-tracking on your behalf. AHPRA will not reject your application if there is missing information, but instead will contact you explaining there may be further evidence you need to supply. Remember to watch out for any emails.
Confirmation of approved AHPRA Provisional Registration emails can be submitted to Canvas until the certificate is received in the mail and a copy replaces the email on Canvas.
Cairnmillar will send confirmation of student enrolment directly to AHPRA, and transcripts for any students who have previously completed a degree and are continuing their studies at Cairnmillar. You do not need to request this.
Your primary place of practice is our head office address, being 391 – 393 Tooronga Road Hawthorn East VIC 3123.
Your enrolment also includes professional indemnity insurance. Do not let your enrolment lapse.